Job Description

Administrative Assistant

Reports to: Upper Management

Summary Position Description:

This position will provide administrative support for George Snow Scholarship Fund’s office and staff. The Administrative Assistant is responsible for coordinating and managing all aspects of the projects assigned.


• Organize and schedule meetings and appointments
• Process Donations
• Maintain Donor Database
• Website Administration
• Assist in the preparation of regularly scheduled reports and newsletters
• Develop and maintain computer and manual filing systems
• Maintain Social Media accounts
• Greet and assist visitors to the office
• Answer and direct phone calls
• Research and create presentations
• Research and assist with special projects
• Prepare and monitor invoices
• Help organize 2 events
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Cover the reception desk
• Handle sensitive information in a confidential manner
• Maintain up-to-date employee holiday records
• Photocopy and print out documents on behalf of other colleagues


• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office: Word, Excel, PowerPoint, Outlook
• At least 3 years of experience in the field or in a related area
• High school diploma or equivalent; college degree preferred

Salary and Benefits:

• Vacation and Holiday Pay
• No Health Insurance
• $17.00 – $23.00 per hour depending on level of experience and qualifications

If interested please send resume to